Our 4 Markets
Field to Table manages 4 neighborhood farmers markets in Arlington, VA:
Cherrydale: Saturdays 8:00am–12:00pm, mid-April to mid-November, Dorothy Hamm Middle School,
Lubber Run: Saturdays 8:00am–12:00pm, mid-April to mid-November, Barrett Elementary School,
Fairlington: Sundays 9:00am–1:00pm, May to mid-November, Fairlington Community Center,
Westover: Sundays 8:00am–12:00pm, April to November (summer); 9:00am–1:00pm, December to March (winter), Westover Library Plaza/Cardinal Elementary School,
Who can sell at the market?
To ensure the freshest produce and prepared goods, our markets are limited to local farmers and producers only. This means that only products grown or prepared within 125 miles of Arlington, VA, are permitted to be sold, and that the seller must be either the producer or the producer’s agent (i.e., a business partner or employee). Please note that we do not permit craft vendors within our markets. We encourage farmers to accept SNAP, VAFMA Senior Program, and other federal and state customer benefit programs. We encourage vegetable and fruit producers to offer “seconds” (imperfect or oddly sized–but fresh–produce) at their market stalls at a lower price. It’s important to show that produce in a farmers market can be less expensive as well as fresher than that sold in traditional grocery stores.
How to apply online
Step-by-Step Application Process
- Register an Account:
Go to managemymarket.com and click on “Register”.
Select “Vendor” when prompted to begin setting up your profile.
2. Complete Your Vendor Profile:
You’ll be guided through several pages to fill out information for your company, business, and contact details.
3. Add your products:
You must add at least one product to apply to a market. You can select product categories, specify products, and add details and images.
4. Apply to a market:
After completing your profile and adding products, you will be directed to your “My Markets” page.
Click the “Apply to a Market” button to see a list of available markets in your area. (Use the zip codes found for the market you wish to apply to for an easier search).
Select the market you want to apply to and click the “Apply now” button.
After filling out your profile, you may request to join any of our four markets. Please note that we prioritize consistency and accountability in market attendance and are especially interested in vendors who can commit to weekly participation and those with a variety of options to offer.
REQUIRED FORMS
Value-added food vendors must take care to ensure that the products they sell are not compromising food safety. Measures must be taken to ensure that flies and other insects cannot reach unpackaged baked goods. The rules for labeling packaged foods within Virginia and surrounding states follow the federal labeling law, and we support those practices. If you have questions about laws and regulations, please consult with the Arlington County Department of Health.
The following forms may be required before you can be approved as a vendor. All required forms must be submitted in accordance with the guidance below. You will not be able to considered or be allowed to start selling in our markets until Field to Table has received the requisite documentation. There is a License tab within your profile where you should add all applicable documentation and expiration dates.
- Vendor Application (online application completed)
- Clean Kitchen Certificate (or Equivalent)
- Certificate of Insurance (COI)
- Farmers Market License and Food Handlers License
- New-Vendor Deposit (only send AFTER being accepted to a market)
Vendor Application
This form is required for all vendors.
We monitor interested profiles on Manage My Market and will reach out to vendors whose products will enhance our market offerings. If we think you might be a good fit for the market(s) to which you have applied, we will email you. The corresponding Market Committee(s), under Field to Table, will review and approve these applications.
Clean Kitchen Certificate (or Equivalent)
This form is required for prepared-food vendors.
Upload a copy of your clean kitchen certificate, health inspection report, or food services facility permit issued by the jurisdiction in which your products are prepared (VA, MD, DC, PA, or WV).
Certificate of Insurance (COI)
This form is required for all vendors.
Evidence of existing liability insurance in the minimum amount of $1,000,000 is required prior to selling in our markets. Field to Table must receive a Certificate of Insurance (COI) from your insurance company confirming the existence of this insurance. The COI should be issued to Field to Table, Inc., P.O. Box 5948, Arlington, VA 22205 and must list Field to Table, Inc. as “additionally insured.”
Field to Table’s commercial general liability policy does NOT include Product coverage for items sold by the vendors in our market. If a person claims injury due to food purchased and/or consumed in this farmers market, the resolution of such Product claim rests with your commercial general liability coverage. Your commercial general liability insurance coverage is expected to be “primary and non-contributory” as regards any Product claims.
Farmers Market License and Food Handlers License
These forms may be required for prepared-food vendors.
Depending on what is being sold and how it is prepared and packaged, the Arlington County Health Department may require a Farmers Market License and possibly a Food Handlers License. Please contact the Department for guidance.
New-Vendor Deposit
This deposit is required for all new FTT vendors.
Field to Table requires a single, non-refundable deposit of $250 to secure your place in our markets before your first day. This deposit is not an application fee and is only required once your application has been approved by the relevant Market Committee(s).
Your deposit will be applied toward monthly vendor fees beginning with your first month at the market(s). Once your deposit has been consumed, all vendor fees thereafter will be billed on a monthly basis.
Submission Instructions: You must mail a certified or cashier’s check issued by your bank to Field to Table, Inc., P.O. Box 5948, Arlington, VA 22205. We DO NOT accept personal checks for this deposit.
MARKET FEE SCHEDULE
The market fee schedule is two-tiered:
- The Base Weekly Fee is:
- $30 for a 10-ft. x 10-ft. space
- $40 for a 20-ft. x 10-ft. space
- $50 for a 30-ft. x 10-ft. space
- The Percentage of Gross Sales Fee is 5% of gross sales for each market day.
For each market day, you will be assessed either the Base Weekly Fee or the Percentage of Gross Sales Fee, whichever is greater. Please note that if you miss a market day for which you were scheduled in Manage My Market, you will be liable for paying the Base Weekly Fee for that day. If you are not scheduled but show up to the market that day, you are responsible for reaching out to the market manager to have you added to Manage My Market online attendance that day so you can enter your gross sales. Life happens: You are responsible for notifying the market manager of all absences at least 24 hours in advance.
Vendors must submit their weekly gross sales through the sales portal on Manage My Market. For ease of tracking, gross sales should be reported after each market day. All sales for a given month must be reported no later than the 10th of the following month. Field to Table’s accounts receivable contractor begins issuing vendor invoices on the 11th. If it is found that a vendor has not reported gross sales for one or more market days by the deadline, a $50 penalty fee will be added to the invoice. All payments are due within 30 days of invoicing.
Day Of
We expect all vendors to be on time and set-up before the market opens. Please ensure your vendor arrives at least 30 minutes before the market opens to ensure adequate set up time, both for your staff and for market staff. For day-of communications, it is important that the vendor at the market have the Market Manager’s contact information so they can reach out if they have any questions before, during, or after the market.
Please check-in with your designated Market Manager or FTT staff when you arrive to ensure proper set-up location. The Market Manager or FTT staff will let you know when you can start taking down your set-up. The market hours are open to the public, so leaving early is not permitted as this would be disruptive to operations. We run several events throughout the season! Please sign-up to receive our weekly newsletter for more details and chances to showcase your business!
The Market Manager and FTT staff will be walking through the market several times a day. If you have questions or need assistance, please wave them down. We are here to support you and your business! We will also be taking photos, videos, and notes throughout the day to post online. Please contact with social media questions you have.
If you have any additional questions or concerns, please reach out to the Market Manager of the market you are applying to.